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Making a complaint - Open Place

MAKING A COMPLAINT


Complaints and Feedback

We value your compliments, complaints and feedback.

We value the opportunity to respond to you about the feedback you provide, but if you choose, you may provide your feedback anonymously.

Your compliments help us know where we are performing well. Feedback on issues and problems you may have experiences help us improve the quality of our information, support and services.


Who can complain?

  • A service user of Open Place
  • A service user’s family
  • Other agencies
  • Advocate and support groups
  • Members of the public
  • Complaints can be verbal or in writing.


HOW TO MAKE A COMPLAINT


What can you make a complaint about

  • Some examples may include:
  • Unprofessional behaviour
  • Poor advice
  • Unsatisfactory service
  • Misuse of information


Contact Open Place and we will

  • Listen
  • Give you information and advice
  • Help you get answers to your questions
  • Try to resolve your complaint
  • Deal with issues in a timely manner
  • Keep you up to date on your complaint’s progress
  • Provide advice about other internal and external review options, where appropriate


What to include in your complaint

  • Stick to the main facts
  • What happened?
  • Who was involved?
  • Put it in your own words
  • What was the date and time?
  • Were there any witnesses?
  • Do you have any relevant documents?
  • What impact have the matters in your complaint had on you?
  • What outcome are you seeking?

Lodge your complaint as quickly as possible because delays can make it hard to investigate what happened.


Who do you contact for help?

  • The staff member involved in your issue
  • The manager of Open Place


WHAT HAPPENS NEXT?


After lodging your complaint, someone from Open Place will contact you to discuss your complaint, make sure we understand it well & we will then look in to what happened. If your complaint involved another person, they will be told of your complaint & we will attempt to resolve the issue for all parties.

If you make a complaint on someone else’s behalf or about an incident involving other people, we will encourage those directly involved to resolve the complaint.

When a complaint is resolved we will let all parties know in writing but may not be able to provide personal details or information which would compromise people’s rights to privacy.


What happens to the information collected about feedback and complaints?

Your information is used to investigate and hopefully resolve your matter and that may involve sharing the information with other relevant areas involved with Open Place.

Statistical information regarding feedback and complaints is also used to improve services, better understand your needs and respond more positively to complaints or suggestions.

The use of this information for these purposes is carefully controlled to ensure that it is done in accordance with the Information Privacy Act and the Health Records Act.